A well-structured spreadsheet template eliminates setup time and ensures you track every critical detail from day one. This hipobuy spreadsheet template includes pre-configured columns, automated formulas, conditional formatting rules, and a summary dashboard. Import it into Google Sheets or Microsoft Excel and start tracking your orders immediately.
Template Structure Overview
The template contains three interconnected sheets: a Master Orders sheet for item tracking, a Summary Dashboard for spending analysis, and a Sellers Reference sheet for store information. Each sheet uses formulas that auto-update when you modify the master data.
Master Orders Sheet Columns
When you submitted the purchase
Descriptive product name with link
Taobao/Weidian seller name
Sneakers, Clothing, Accessories, etc.
Selected size or measurements
Color variant
Original item price
Seller to warehouse cost
Auto-calculated at 6%
Pending, Approved, Rejected
Link to photo album
EMS, DHL, EUB, etc.
Carrier tracking reference
In Transit, Delivered, Held
Shipping cost paid
Insurance premium if applicable
Auto-sums all cost columns
Auto-calculates storage duration
Personal observations
Pre-Built Formulas and Features
The template includes automated calculations that eliminate manual math. The Total Cost column sums item price, domestic shipping, service fee, international shipping, and insurance. The Days in Warehouse column calculates storage duration to alert you before fees apply. The Summary Dashboard pulls data using QUERY functions to show monthly spending, category breakdowns, and delivery status summaries.
Included Formulas
Conditional Formatting Rules
The template comes with color-coded rules that make status scanning instant. Approved QC rows turn green. Rejected items highlight in red. Delivered orders fade to gray with strikethrough. Items in warehouse over 30 days glow orange as a fee warning. High-value orders over $200 get a yellow highlight.
Summary Dashboard Features
The Summary Dashboard sheet provides at-a-glance insights without scrolling through hundreds of rows. View total lifetime spending, average order value, pending QC count, items in transit, and monthly spending trends. The dashboard updates automatically as you add new orders to the Master sheet.
How to Use the Template
For advanced automation techniques using Google Apps Script, read our Advanced Spreadsheet Tutorial and for column structure explanations, visit our Spreadsheet Overview.